What is an Airbnb cleaning calendar?

An Airbnb cleaning calendar is a scheduling tool that is used by property hosts and hoteliers to coordinate and track cleaning between Airbnb guests. It ensures the property is cleaned and reset on time, and that the high cleanliness standards that Airbnb demands are maintained.

An Airbnb cleaner scheduling tool helps cleaners to prepare for efficient turnovers by showing when each booking begins and ends. It can be managed manually using shared calendars like those from Google or Apple, or automatically with Airbnb-connected property management tools.

Hoteliers and hospitality professionals use these solutions to assign cleaners, track task completion and avoid scheduling conflicts. Airbnb cleaning management apps ensure your property is always ready for the next guest, and power the glowing reviews and cleanliness ratings that lead to Airbnb Superhost status.

In this guide, we’ll dig a little deeper into the whats, whys and hows of Airbnb cleaning calendars for hosts and property owners.

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Why should property owners use an Airbnb cleaning calendar?

An Airbnb cleaning calendar helps property owners stay organised and maintain high cleanliness standards. It ensures every guest is greeted by a fresh, well-prepared space, which avoids guest issues while enhancing ratings and reviews.

Quick, consistent turnovers are essential on Airbnb. Armed with a clear calendar of upcoming check-ins and check-outs, you can minimise last-minute scrambles and scheduling mistakes. And by connecting smart tools to your Airbnb account, you can enjoy Airbnb cleaning schedule automation, where your cleaning plan is largely built and managed for you.

A cleaning calendar also helps with quality control. Hosts can assign cleaners, track tasks and even integrate checklists to ensure no details are missed. This is particularly valuable for owners who manage multiple listings or work with third-party cleaners.

Key takeaways:

  • Task tracking and checklists can improve quality control.
  • A cleaning calendar keeps your property guest-ready.
  • Automation can reduce scheduling errors and save you time.
airbnb cleaning calendar

What should be included in an Airbnb cleaning calendar?

An Airbnb cleaning calendar should include all the information that a cleaner needs to schedule and complete their cleaning tasks: booking dates, room/property details, the cleaner assigned, and any other relevant instructions or information.

1. Guest check-in/check-out dates

    The calendar should provide booking dates, check-in/check-out times, and ideally when the guest is likely to arrive (if they’ve given that information).

    2. Room details

      You should explain exactly which rooms need to be cleaned and prepared, whether in a multi-room hotel situation or in a home or apartment in which certain areas can be closed off.

      3. Cleaning instructions

        Craft an Airbnb cleaning checklist for cleaners that explains your systems, processes and requirements, including guidance on cleaning quality and room staging.

        4. Assigned cleaners

          The best calendars will allow you to assign a specific cleaner to each task, then automatically notify the individual about the cleaning.

          5. Additional notes or photos

            Look for a calendar that lets you include text and imagery about your needs and expectations, and lets your cleaners add notes and photos to confirm they’ve completed their task, or to advise you of any issues or damage that they’ve found.

            Key takeaways:

            • Photos, notes and checklists can enhance quality control.
            • Important calendar info includes booking dates, room details and cleaning instructions.
            • Task assignment and auto-notification functionality help to streamline scheduling.

            How can you share your property’s calendar with cleaners effectively?

            Why sharing your cleaning calendar is important for business success:

            • It ensures clarity and keeps you and your cleaners on the same page.
            • It’s an efficient way to communicate, and can facilitate fast and emergency turnovers.
            • Clear and efficient communication leads to better cleaning, and Airbnb properties with a 4.9 cleaning rating earn 42% more than those with a 4.5 rating.

            The specifics of how to give calendar access to Airbnb cleaning staff will depend on the tech and tools you choose to use.

            1. Shared digital calendar

                Tools like Google/Apple Calendar or Outlook are simple, reliable options for small operators. You can manually input bookings and their associated cleaning windows, then share the Airbnb calendar with your cleaner. Be aware that this system is manual, so it can be time-consuming and prone to mistakes.

                2. Airbnb cleaning apps

                  Specialist cleaning apps like TurnoverBnB and Breezeway sync directly with Airbnb to automatically generate cleaning tasks after each booking. These apps assign tasks, send reminders, and allow cleaners to check off completed jobs or upload photos.

                  3. Property management system (PMS)

                    If you’re a professional-level host or hotelier with multiple Airbnb listings, you might consider a PMS like Little Hotelier, which centralises all booking, guest and housekeeping info into one dashboard. It’s the ultimate solution in terms of efficiency and control.

                    Key takeaways:

                    • Shared calendars are simple but manual.
                    • Airbnb cleaning apps automate scheduling and improve task tracking.
                    • PMS platforms are the best bet for managing multiple listings.

                    FAQs about Airbnb cleaning calendars

                    How do I add cleaners to my Airbnb calendar?

                    The specifics of how to share your Airbnb calendar with your cleaner will depend on the tech you use. Your cleaners will usually need to be using the same tool as you, whether that’s Airbnb (added as a co-host), Google Calendar, or a dedicated scheduling tool solution.

                    How do I sync my Airbnb calendar with the cleaner’s calendar?

                    While you can’t directly sync your Airbnb calendar with your cleaner’s calendar, there are other options. You can grant your cleaner Airbnb co-host status, create and maintain a dedicated Google/Apple calendar and invite your cleaner to it, or use a dedicated tool like TurnoverBnB.

                    How much should I pay someone to clean my Airbnb per month?

                    The amount you pay your Airbnb cleaner will depend on your location, property size and complexity, cleaner availability and more. Keep in mind that cleaners will almost always charge a flat rate per clean, rather than a monthly fee.

                    Simplify staff coordination and automate your schedule with Little Hotelier

                    If you’re a small, independent, hotelier with a presence on Airbnb, you’ll want to be able to view the status of rooms all in one place, delegate tasks to specific cleaners, and prepare for upcoming guest check-ins. An all-in-one platform built for small providers, Little Hotelier can do all this and more.

                    Packed with all the scheduling and operational functionality you could need, Little Hotelier saves you time and lets you manage everything from a centralised hub, switching between functions in a matter of clicks.

                    • Total housekeeping clarity: Enjoy clear housekeeping progress tracking – view the status of rooms for today, tomorrow, a specific date, or a duration of time.
                    • Seamless delegation: Print out a room-cleaning schedule to give to your cleaners, or better yet, share the information directly to the cleaner’s device using the Little Hotelier mobile app.
                    • Simple to use: Cleaning staff can easily mark a room as cleaned and add extra notes and details. On the management side, you can run reports to identify issues and opportunities to improve your housekeeping processes.
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                    By Dean Elphick

                    Dean is the Senior Content Marketing Specialist of Little Hotelier, the all-in-one software solution purpose-built to make the lives of small accommodation providers easier. Dean has made writing and creating content his passion for the entirety of his professional life, which includes more than six years at Little Hotelier. Through content, Dean aims to provide education, inspiration, assistance, and, ultimately, value for small accommodation businesses looking to improve the way they run their operations (and live their life).